WordPress GDPR Compliance Update & Privacy Policy Generator

In this video ministry some of the new features coming to a new version of WordPress to help you have your website be GDPR compliant that such a tongue twister hi my name is Adam from WPCraftercom or make WordPress tutorial videos for non-techies if you do your consider clicking on the subscribe button click on the bill to not miss a thing but just jump on into it a new update is a forthcoming for WordPress's can be version 4

96 in it brings a couple new features that I'm going to show you and I'm pretty excited and happy that that WordPress came through for all of us WordPress users in a ministry that here in a moment if you're not familiar with the GDPR leave a link to this article I think out of all the articles I've read as it relates to WordPress and websites this one I think is out really good it's one of the best out there it's from Tim stop who happens to be a WordPress host for more premium hosting so leave a link to this article down below essentially most of you unless you've been living under a rock this is all you've been hearing about and you've been receiving numerous emails from twitter from Facebook from all these different companies saying we've updated our privacy policies essentially two of the main cornerstones of the GDPR is you have to let someone know and get their permission whenever you collect personal identifiable information from them this would be if someone left a comment on your WordPress website they filled out a contact form on your WordPress website or maybe even just ordered something with WooCommerce and now you're collecting their personal information in addition to that you need to have a mechanism in place if someone was to request A a portable data format of all the information you've collected on them you have to have a way of providing that and you have to have a way of deleting all the information that you have on them so you have to have that as well lastly you also need to have a privacy policy that details out the ways of cool that you collect data how long you start for and some other intricacies like that and a lot of these problems are going to be solved thank goodness in this WordPress update so I downloaded the beta was just released yesterday I don't recommend using it on a live site but I'll just show you how this all works now in this video so there is a new option here underneath where there's couple new options under tools there's a new option that says export personal data in a race personal data to show you the workflow that and underneath settings there is a new option here that says privacy so let's first take a look at that so essentially this is going to be a tool that will help you build a privacy policy now I'm in a show you it right now actually just jump to it so what you could do is choose an existing page that you want to be your privacy policy or click right here it says create new page and create this new privacy policy page and it doesn't do this for you you're probably going to want to link this into a footer menu so if your theme has a menu area in the footer you're gonna want to add a link to this to the footer for sure so let's take a look at what this template looks like so I'm a click on uses page and it's gonna take me right on over to it let's eat out here it is let you know to actually update your menus that's actually very good so here let me click on edits and this will show us what WordPress does to this privacy policy does not like your typical template that you might've seen before where you could just change the URL in the business name and you're good to go it's not like that there is a lot that you would actually need to change so here is it right here so everything in yellow is what you're going to want to look at pay attention to and change because some of it has like this template the stuff word you're just a postal completely remove it and put your information in there but it gives you a format or framework for the sections of information that should be in your privacy policy who we are and then it gives you guidance on what to put there what personal data we collect and why we collected it gives you some guidance there and there's also little sections here that are not highlighted in yellow and this is what WordPress has put there to stay there for you to help you with some of the details of how WordPress fits into this privacy policy you can see right here under what personal data we collect and why we collected it leaves this paragraph for you to leave that says if you're registered user and upload images to the website you should avoid uploading images with X if GPS data location included so there's these little bets where it's adding information that you're definitely going to want in there so next year some guidance on contact forms on comments and then here's two paragraphs that WordPress leaves and therefore for you that explains what happens when a comment is actually left and actually words it for you the same thing here with cookies so if you're wondering what cookies are involved with WordPress well it's actually written here for you and here is as well embedded content on another website analytics you get a change all that because that I've said he doesn't know what analytics you have in their site note on analytics Google has a feature to anonymize if I'm pronouncing that right the IP address so that in Google analytics is mostly GDPR compliance who share your data with for most of us is going to be nobody obviously how long we retain your data what rights you have over your data and so there's a section here now what you're going to want to do here is you are going to want to have a contact form on your website that people can use to request a copy of their information and also the form will also give them the opportunity to request the removal of their information so WordPress doesn't plug in a contact form for you with all that stuff Juergen have to add that I'm sure you could put a administrative email address if you wanted to and some can just send the request to that if you wanted to do that way okay where we send your data there's info here your contact information additional information solicits can be a great framework and I'm probably going to go through this framework and fill it all out for me and it also acts kind of like a guiding framework for identifying where you all that areas that you are collecting people's information so this is part one of what the new updates going to do now the second part is what I was showing you underneath tools you can export personal data in a race personal data and it's really cool how this works and let me click on export personal data so like I said a moment ago you need to either provide an email address where people can send the request to work Yorty have a contact form then on that contact form people can requests for their data and then also request for the removal of their data and this is the workflow someone requested from you you now have their email address then what you do is you go in here you take their email address or their WordPress username you put it right here and then you click on send request and what that's going to do is it's going to send them an email to verify that actual email address because someone can say you know send you a message and say I want a copy of all my info and give you an email that might not be there really email so you have to have this just process of verifying to find that that's her actual real email here's what that email will look like when they receive it there and receive an email like this is gonna say a request is been made to perform the following action on your account export personal data to confirm this please click click on though the following link and then there you have to click on this link to confirm that that is really their email address then what happens is right here you're going to see their request and it's just going to say that they confirmed the email address but then you actually have to come here and click on this button that's can essays send export link so right now WordPress doesn't do that part automatically for you unfortunately but I'm sure that my change in it Alex also if someone confirms her email doesn't really notify you of that and I'm wondering if it's that way on purpose because you might also have information in other locations that you might want to add to this okay so then you will manually have to come back here and click on send export link in this is what that emails gonna look like that they gets right here it's gonna say your request I don't know why they do this Howdy thing high isn't that hard to just say hey Adam or hey so and so anyways Howdy your request for an export of personal data has been completed so anyways is going to give them this a link it lets them know this link is only going to be good for three days and it'll tell them the exact date of which this gets expired and automatically deleted so that your keeping their information safe so all they do is they click on this and it's going to download a zip file now when they open up dead zip file this is what it's going to okay so actually when they I skipped it a spot when I click on that confirmation link in the prior email I'm sorry it takes them to this page were Tennessee action has been confirmed so hopefully that gives a way of customizing the so doesn't have to have the WordPress logo or maybe some of our page builders will give us more tools to customize this I'm sure someone's going to have a way of doing it all when actually there's a link to the privacy policy how cool I didn't even notice that okay anyways so when they click on this it's good to download a zip file and this is what the date is going to look like so it's his personal data export and here's the information about this report any comments that they've left so I left a test comment on this website just to see if it would send me that information and you can see he does so it is it collected my information in the browser I was using my IP address date and time the actual comment it's all actually there so it's going to show lists of comments and then here's all the user information for the actual user account that is on the website and it's real simple just has their email and their name and all that kind of stuff and the date that they actually registered so at that point you've done what your obligations are if this is all the information that you're collecting you've already done your obligation which is great you go through the same process of someone wants their data deleted and the only difference is you don't go into the personal data you go into the erase personal data right here and it goes through that same process so someone can erase their personal that it someone can there is a process in place where someone can have their personal data race now here's the exciting thing this is coming to the core of WordPress which essentially means that any plug-in or theme is going to be able to hook into this functionality so for example some of the learning management systems we use LearnDash learn press what they're doing is they're going to hook into this so once someone if you're using one of those plug-ins someone requests their data instantly show them their their data from the learning management system as well so you're gonna it it's going to be so is so easy to fulfill these requests that people actually have that may want to see their personal data that you have on them and I imagine all of the e-commerce platforms WooCommerce easy digital downloads they're going to as well have hook into this one way of doing it so it's super simple for you so of all of your plug-ins that might capture personal info identifiable information on people there going to be able to update their plug-ins and just hook into this functionality so what you need to do is the website owner is become a lot more simplified you need to get your privacy policy in place whenever you collect someone's personal information there needs to be an unchecked checkbox that says by submitting this information you're giving me permission to store your personal data and you link to the privacy policy so that people can easily get to where you spell out what you do with that personal data and so people just have to check that box so be before they place an order before they put a contact form before they submit a comment all of these ways where they could be giving information to you you just have to have that checkbox and it has to be unchecked so once you're good with that then you have a very clear way where someone can request their data or request their data to be deleted in its pretty simple obviously there's third-party services that you need to take into consideration there is a gray area as far as encryption of data you do want to have HTTPS on your website you want to do that anyway but you also there is that gray area do you have to encrypt where the data stored on your hosting provider and everything that I've read is you don't need to do that but then wherever that data goes from backups should have some kind of encryption them in place but you can read I'm this is not legal advice this is not suggestions on anything this is simply me showing you what is coming to WordPress very soon and I'm sure a lot of the plug-in authors where you're using their products are going to have blog posts and email updates going out saying how they're going to be hooking into this functionality so you can expect that coming up but I definitely click on the link here to the contents the blog and you can read some of what they put together you really have to do I'm not obviously getting this information on who the GDPR applies to know all that I can tell you for me I am going to put the effort into putting a really good privacy policy together on my website spelling everything out I kinda like the transparency alike letting people know everything that's going on I'm totally cool with that and I'll be adding the checkboxes where I need to add the checkboxes and all that the only thing I'm a little resistant to is I do currently on my website track when people do on my website now I don't want to have to whenever someone new comes my website say you know do you authorize me to do this I don't want that user experience on my website so I'm personally debating whether I really do need to track what people do on my website just the pages they're going to I think it's actually unreasonable my personal pain is is very unreasonable to force website owners to have to ask every single person that when it could be safely assumed that anything you do on my website I'm tracking what you're doing based upon your IP address I I don't and in the United States where I am and where everything I do is your IP address illegally is not personally identifiable information it's different in the EU it's not that way in the US so that's the only thing that I'm struggling with I don't want to have to annoy every person that comes to my website with that but then again I do want to be in full absolute compliance with the GDPR so we'll see what shakes down with that one for sure so anyways that is it for this video wanted to show you what's coming so there's lots of other plug-ins out there that help you would GDPR and that's all nice I think I rather is just the WordPress problem and I preferred the solution that WordPress's can provide for it I'm sure this can be maybe third-party plug-ins that enhance it but I think this is probably gonna work for most people this is deftly going to work for me I'm glad that WordPress is taking it seriously they put Gutenberg on the side to prioritize GDPR I mean bravo to WordPress for doing that I'm so in there ahead of the game today's the eighth on the 25th this all goes into effect so they can get a cup around a bit rounds a beta testing and get this out there in 10 days there still ahead of the curve give everybody a week to put the privacy policy to gather and waste that's it for this video if you have any questions you can ask in the comment section down below thank you for watching this video I'll probably have some more stuff coming out on the GDPR thanks for watching I'll see you in the next video

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